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Dynamics 365 Community / Forums / Finance | Project Operations, Human Resources, ... / Changes to the documen...
Finance | Project Operations, Human Resources, ...
Answered

Changes to the document are only allowed in state Draft, because change management is activated.

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Posted on by Afonso Rodrigues 215

Hi all

I am facing this error when I try to delete lines in the Vendor Invoice (not on the PO). 

My PO was created, approved and confirmed. I posted my product receipts. I then generate the Vendor Invoice and try to delete one line. This is when the mentioned error pops up. 

It does not make much sense because I am not making any changes to the PO, I am just selecting the lines on the PR that I want to invoice. This issue has never happened before and it is only happening for some PO's. 

Does anyone knows what may be causing this issue?

Thank you.  

I have the same question (0)
  • Nawaaz Profile Picture
    Nawaaz 5 on at
    RE: Changes to the document are only allowed in state Draft, because change management is activated.

    Hi Afonso,

    i am getting same error during partial GRN posting. In my case first GRN posted for partial quantity and upon trying to post second GRN getting this error. Any idea on why this is happening?

  • Verified answer
    Afonso Rodrigues Profile Picture
    Afonso Rodrigues 215 on at
    RE: Changes to the document are only allowed in state Draft, because change management is activated.

    Hi Judy

    I do not think that is true. In fact, this issue is occurring for specific lines in specific Vendor Invoices. For the majority of the Vendor Invoices, I am able to make any change I want to. It is true that I cannot make changes to a PO if the status is approved due to the change management. However, I must always be able to make changes to the Vendor Invoice since I need it to be compliant with the actual Invoice that i have received from the Vendor.

    Regarding my issue, I have discovered the root cause:

    - A PO line was created with quantity = 50;

    - The PO was approved and confirmed;

    - The quantity was then changed from 50 to 40;

    - 40 units were received. The line status is = received. However, I still have 10 units as Delivery Remainder;

    - I set the delivery remainder quantity to = 0. The issue is solved.

    Note: I kindly ask any forum moderator to mark this question as verified. Thank you. 

  • Ankit Life Profile Picture
    Ankit Life 608 on at
    RE: Changes to the document are only allowed in state Draft, because change management is activated.

    Hi Afonso Rodrigues,

    As per my understanding, you can delete lines while invoicing a PO if you are invoicing a specific line. I don't thing it should stopped. You can try delete this invoice and try invoicing again.

    Also could you please share the screenshot steps you are following while doing invoicing.

    Regards,

    Ankit Arora

  • Suggested answer
    huijij Profile Picture
    huijij 19,811 on at
    RE: Changes to the document are only allowed in state Draft, because change management is activated.

    Hi Afonso Rodrigues,

    Change management provides a managed workflow which ensures that purchase orders are locked once they have been approved.

    The purchase order cannot be changed until the workflow is started.

    I think your Vendor Invoices can't be changed either if they are created from PO.

    Best Regards,

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